Help Setting up Leagues/Competitions
Please refer to this document for help on setting up and running new leagues or competitions. To get started, from your Dashboard click on the League Management link in your Organisation panel. Then click on the Create/Manage Leagues button in the centre panel. Then, on the next page you are taken to click the +Add button.
League Details Section
This field will be the heading under which all results will be displayed in the left-hand menu of the site, under your organisation name. You will need to keep this field the same across all competitions that you wish to display under the same heading. Normally, this field would describe the season, e.g. Winter 2019/2020
This field should be the relatively short, but descriptive name of the competition that your participants will recognise. It will be shown in various places around the site – on entry forms, ‘enter scores’ pages, results pages and in the left-hand menu under the season heading. It will therefore need to describe the competition clearly, but does not need to serve as a description of the competition as there is a space for that below. N.B. It is really important that this name remains consistently the same across all seasons as this field is used as the reference point for shooters’ averages to be calculated by the system when they enter leagues. Once you have created one season of competitions, the system does present you with an auto-fill option on all form fields to help you enter what you previously added.
If your shooters, administrators, clubs, etc, recognise your competitions by a reference number you can add that here. Otherwise you can leave this field clear. If you wish the reference number to be included in the name of the competition across the site then tick in the ‘Include Ref in Name’ box. The reference will be placed in front of the name.
Open League box
This box is set, by default, to ‘Open’. This means that anyone who finds your organisation on the site can enter your competitions.
Ind/Team Select either, depending on whether your competition is for teams or individuals.
League Description Section
Use this section to describe pertinent details about the competition including such things as entry fee, course of fire, etc. This information will be displayed in rollover boxes over any information buttons and on the actual entry form for the competition. It is also shown above the results for each competition in the results pages of the site. It is best to keep this information as short and succinct as possible. You can use your organisation’s web pages on the site to give detailed information on your competitions.
This fee should be for either the team or the individual entrant. The system will calculate the cost of entries and send an automated email to both the league organiser and the league entrant showing a break down of entries and the full entry fee payable.
If you want to offer your competitors the option to shoot two or more competitions concurrently, and just use one target for all competitions, then tick this box. You will have further settings to complete once you have created the league/competition for the Concurrent Shooting option, but if you haven’t selected this option at this stage then the system will not be able to group your concurrent competitions at a later point in the set up. When you have set your competitions to be shot concurrently (e.g. individual short range, team short range and pairs short range) you’ll be able to group them later (see below). By setting your competitions to be shot concurrently your local or central scorers will only need to enter scores once and the system will automatically populate the other competitions’ scores fields. See below about more settings for this function.
Copy Dates From…
If your series or season of competitions/leagues has the same dates for opening entries, closing entries, and round end/shoot by dates then you will need to create the first competition and include all the dates required (details below). Once you have created the first competition then you will be able to copy the dates from that to any subsequent competition you add. The system will automatically populate all the date fields with those from the first competition created. N.B. If you make any changes to one set of dates in a competition in the same season, or create a new set of dates, then that new set of dates will also be saved. Any new competitions created after that one, you will have the option of two sets of dates to copy. The name of the competition is the identifier for the dates saved so you will need to select the competition with the same dates you require.
Entry Open Date
This is the date that you wish to open your league/competition for entry.
Entry Close Date
This is the date that is the cut off for entries. N.B. This is the cut-off date for external entries. The league organiser will be able to manually add late entries from their league management section.
Competition Start Date
This is the date for when you will make the leagues public, when the (empty) results pages will be displayed in the menu and when local or central scorers will be able to start entering scores.
Most leagues are run across a number of rounds that are usually 2 – 4 weeks apart. However, you can set your rounds to any date, with any duration between those dates – you can even run all rounds on the same date. The dates you set for your rounds will be shown on the results pages and on the enter scores pages. Your local scorers will not be able to enter scores after midnight on the round end date. Central scorers can enter scores at any time, including after the round end date. The results for each round will be displayed on the site just after midnight of the round end date. You may wish to set a shoot by date for a period before the round end date to enable central or local scorers to gather targets/scores before the round end date. See below.
Stages are the same as rounds. If you wish to run a multi-stage competition (on the same day) you would set the number of rounds/stages as the same date. Dates of round/stage 1 will need to be after the competition start date.
If you wish to have a buffer period before the round end date where scores can be collected by central scorers, or if you wish to have a buffer period to allow for extensions then set a ‘Shoot-by’ date. Both dates will be shown on the results pages but local scorers will only be able to enter scores up until the ‘Shoot-by’ date. After the ‘Shoot-by’ date, only the league administrator will be able to enter scores. N.B. Results will only be shown on the results pages after the round end date.
League or Competition Format Settings
N.B. This setting will be reliant upon setting your competition/league into classes, divisions, divisions and classes or none. See below for information on setting up Classes and Divisions.
This setting will rank your competitors according to their scores and sets out the format for the league or competition.
This format is a points based ranking system, generally with competitors split into divisions. Scorers will enter gun-scores for competitors and the system will rank them by allocating aggregate points. If there are 6 competitors/teams in a division, the competitor with the best gun-score will be allocated 6 points. Points will then be allocated to the other competitors according to where they lie in the division, e.g. 2nd place 5 points, 3rd place 4 points, etc. If the gun-score is the same for 2 or more competitors then they will receive the same number of aggregate points depending on where they lie in the division. If a shooter doesn’t provide a score in any given round then NSR will automatically be added to the score field. He/she will be allocated 0 aggregate points. The system will rank competitors after the round end date using first the aggregate points, then the gun-score. If there is a draw in aggregate points, the gun-score will be used to rank. If there is a draw in gun-score then the system ranks on count back.
Aggregate with ‘X’ scoring
This is the same system as above, but is used in benchrest competitions where ‘x’ scoring is required. The ranking for aggregate ‘x’ scoring competitions is the same as above, but if there is a draw in the gun-score, then the number of ‘x’s is used to help rank competitors. If there is a draw in ‘x’ scores then count back will be implemented.
Best 8 from 10 Average
This ranking system ranks shooters after each round based on the average they have achieved across rounds shot. Columns in the results will display both the aggregate of shot scores and the competitor’s average accumulated across the previous rounds. After round 8 (of 10 rounds), the system calculates the average of the BEST 8 rounds shot.
Round Robin Format
Round Robin competitions need to be set into divisions (please see below). You would need to consider how many rounds you set, and the size of your divisions, to enable your competitors to shoot against the other competitors in the division. For example, if you have your division size set to 6 and your league is 10 rounds, then each competitor or team will shoot twice against each of the other 5 competitors/teams. At the start of the competition, shooters are ordered into divisions depending upon their shooting average, but the system will randomly order shooters/teams within each division to establish the fixtures list. The system will then create a fixture list which will be displayed on the results page, below each division.
The fixtures matrix for divisions of 4 competitors is: R1: 1 v 4, 2 v 3, R2: 1 v 2, 3 v 4, R3: 1 v 3, 4 v 2, etc.
The fixtures matrix for divisions of 5 competitors is: R1: 1 v bye, 2 v 5, 3 v 4, R2: 1 v 2, 3 v bye, 4 v 5, R3: 1 v 3, 4 v 2, 5 v bye, R4: 1 v 4, 5 v 3, bye v 2, R5: 1 v 5, bye v 4, 2 v 3, etc.
The fixtures matrix for divisions of 6 competitors is: R1: 1 v 6, 2 v 5, 3 v 4, R2: 1 v 2, 3 v 6, 4 v 5, R3: 1 v 3, 4 v 2, 5 v 6, R4: 1 v 4, 5 v 3, 6 v 2, R5: 1 v 5, 6 v 4, 2 v 3, etc.
You will not need any additional complex score sheets, or need to advise competitors who they are shooting against each round, and they will simply need to shoot and provide scores as they would in an aggregate points league. Either the local or central scorer will enter scores against the shooter/team each round and the system will automatically apply the win, draw or loss status (in points) depending upon how the shooter fares against whomever he/she is competing. 2 points are awarded for a win, 1 point to each competitor/team for a draw and 0 points for a loss.
If one or more of your divisions is short of a competitor for any reason (e.g. the last division has 4 competitors so you move one shooter from the last but one division to the bottom one, so both have 5 competitors), then the system will automatically add a ‘bye’ in the place of a competitor/team shortfall. The competitor who is up against a ‘bye’ in any given round will still need to provide a score to be awarded a win (2 points). N.B. Shooters who don’t provide a score against a ‘bye’ will automatically lose that round and be granted a 0.
At the end of the league the system ranks competitors firstly on the points scored; if there is a draw then the gun-score is used; if there is a draw on gun-score then count back is implemented. The results page displays the gun-score as well as the points scored and also displays ‘won’, ‘lost’ and ‘draw’ columns.
Round Robin ‘x’ Scores
The same applies as above, but this ranking method would be used for benchrest competitions, where ‘x’ scoring is used.
Gun Score Ranking
Gun Score ranking is a basic form of ranking where competitors/teams are ranked after each round purely on their entered gun score and would generally not be used for competitions run in divisions but for those run in classes. See below for more information on classes and divisions settings.
Gun Score with ‘x’ Scores
See above, but this ranking would be for use in benchrest competitions where competitors are to be ranked purely on their gun score. Competitors’ ‘x’ scores will be used for ranking purposes when there is a draw in gun score.
Course of Fire Settings
Sets Per Round/Stage
This setting is for the number of sets of scores required for each round/stage. Most competitions would require just one set of scores per round, e.g. one set of 1 score for one target shot, or one set of 3 scores for 3P competitions, or one set of 2 scores for Dewar competitions. A double Dewar competition would require 2 sets of 2 scores. N.B. this setting is NOT the actual number of scores per round, e.g. 2 for Dewar, 3 for 3P but the number of times that the competitor will need to complete them. See below for examples of Course of Fire.
Scores per Set
This setting is for the number of scores per set, e.g. 3 scores required for 3P competitions. For each score in the set you will need to set the score to either points scored or points dropped. See below for examples.
Examples of Course of Fire:
- Short Range ex100 (one target), points dropped, per round = 1 set of scores, 1 score per set, score set to Ex100 points dropped. You don’t need a column heading.
- 3 position competition (PSK), ex100 points scored per position, per round = 1 set of scores and 3 scores per set with each score set to ex100 points scored. Column headings can be set to P, S, K.
- Dewar (20 shots at 50m and 20 shots at 100yds), ex200 points dropped per distance per round = 1 set of scores and 2 scores per set (1 x 50m and 1 x 100yds). You would need to set each score to ex200 points dropped. Column headings would be 50 and 100. You could also set this as 4 scores per set, for 2 x ex100 scores for 50m and 2 x 100yds scores and select scores as ex100 points dropped for each. Column headings would be 50, 50, 100, 100. Double Dewar would be 2 sets of scores and either 2 or 4 scores per set, as above.
This is the number of stickers that an individual competitor or team member requires to complete the course of fire, i.e. the number of targets that will need to be shot. The system will create Excel spreadsheets with the number of stickers per person per competition that are specified here.
Comp. Ref on Sticker
Stickers created in the system will automatically display the abbreviated name of your organisation, the season/series name of your competition, the shooter’s name and whether they are individual or a team member and the round number. This field should be a very abbreviated name for your competition, e.g. SR AS BR (Short Range Any Sights Benchrest). Ideally you need to limit the characters to 10.
Further Settings for Creating Leagues - Buttons
Once you have clicked on ‘Create League’, your league/competition will be saved and listed in the panel on the left. There will be a series of buttons alongside each competition in the list, dependent upon the parameters set previously. These buttons lead you to further settings to complete your league/competition.
Concurrent Shooting Button
This button (Conc.S) requires you to complete the Concurrent Shooting settings in your league/competition. If you selected Concurrent Shooting for your competition, then the ‘Conc.S’ button will appear, initially coloured RED. This is alerting you to the fact that attention is required regarding the settings for Concurrent Shooting. You will need to click on the button and set up your concurrent shooting group. It is advisable to set up all your competitions/leagues before you try and set concurrent groups as you won’t be able to create a group if there are no other competitions in your list! Once you have set up your concurrent group, the button will turn white.
This button (Cl/Div) takes you to where you set up classes, divisions or both for your league/competition. Once you have created your competition, the Cl/Div button will appear orange, which alerts you to the need to set up your classes and divisions, although you may wish to wait until all your entries are in. You will need to check all your entries and ensure that your divisions and/or classes are set before your competition starts. If the button turns red, it means that your entry date has passed and your competitors have not been allocated to either divisions or classes and it is therefore essential to set up your classes and/or divisions at that point.
When you click on the Cl/Div button you can select whether your league or competition has either No Classes or Divisions, Divisions Only, Classes Only, or Classes and Divisions. If you have waited until your entries are in, then all your competitors will be listed in the panel. The list will default to No Classes or Divisions. If you select Divisions Only, you will need to set the division size. Once you click on the ’Set Cl/Div’ button, the competitors will be split into divisions. Once the entry date has passed you will be able to move shooters/teams between divisions if, for example, your last division is too small and you wish to pull shooters from the division/s before it to even the sizes. You can do that by clicking on a competitor/team and dragging it to the division below. The name will turn red so you can see which name you have moved. It won’t stay red. N.B. You do NOT need to save any changes you make to division or class positions for your competitors.
Do NOT click on the ‘Set Default Positions’ button if you are happy with your competitors’ positions because it will reset your competitors to the settings you have created above. If you set the divisions/classes after a number of entries were received, but before the entry close date, then you will see some shooters listed above the divisions/classes. All you need to do is click on the ‘Set Default Positions’ button and all shooters will be placed into their appropriate divisions and/or classes.
If you wish to change the division size, or add classes to your competition, you can make changes to the settings and click on the ‘Set Cl/Div’ button. This will reposition your competitors accordingly.
If you wish to set classes for your competitors, you will need to decide how many classes you are going to have and the lowest competitor/team average for each class. This can be set once you’ve evaluated entries. You will need to name your classes.
You can change any of these settings at any point until the league start date. It’s important that no buttons are red at the point that the league starts.
This button will take you back into the main settings for your league/competition.
This little button with a red cross on it will delete your competition from your list. Ideally you won’t want to delete a competition or league that is running! If you do this, it won’t affect any results that are shown in the left-hand menu, if the league has already started. If the league hasn’t started then deleting it will remove it entirely.
Finish Season Button
The system automatically removes ‘old’ league seasons shown in your ‘Manage Leagues’ page after 2 seasons. However, you may wish to remove seasons earlier if you have completed them and no longer require access to enter/edit scores. N.B. By finishing the season, all you are doing is removing the season’s list of competitions from your Manage Leagues page. The results relating to that season are still shown in the left-hand menu.
Central and/or Local Scoring
As a league organiser, you have the option to allow local scoring (club scorers) or have central scoring only (by league administration). You can allow clubs to enter your competitions on the site, but then allow only central scorers to enter their scores into the system. So, if you run your competitions with central scoring presently, this can be achieved in this system. You can also allow permissions to other officials in your organisation to access the ‘Enter Club Scores’ section of your Dashboard by creating an account of their own on the site, adding your organisation (Option 2) and clicking on the ‘Request Permissions’ button on their Dashboard. You would then need to click on your ‘Manage Permissions’ button in your organisation panel on your Dashboard and select the official in the drop-down list and then apply the permissions you wish them to have (Enter Scores).
To enter scores centrally, you (or your central scorers) will need to click on the ‘League Management’ link in your organisation panel on your Dashboard. Then click on the ‘Manage Club Scores’ in the centre panel. Select the Season/Series, then the club whose scores you wish to enter. All competition entries that the club made in your league will be displayed. You can limit what is shown by selecting which competition you wish to enter scores for. Any other central scorer responsible for entering scores will access the ‘Enter Club Scores’ page this way.
You do not need to save scores as the system saves them automatically. As administrator, you will be able to enter/edit scores after the round end dates, although local scorers (at club level) can only enter scores up until either the ‘Shoot By’ dates or ‘Round End’ dates.